Effective January 1, 2014, the Compensation Committee of the Board approved the following compensation to non-employee directors (i) a $10,000 quarterly retainer fee and (ii) an automatic annual stock option grant of 20,000 shares to be granted on the tenth day of January each year. Also, each non-employee director received an option to purchase 25,000 shares of the Company’sCompany's common stock on the date of his first election. Messrs. Michel, Perlysky, Spindel and Wiesen are our non-employee directors, all of which are independent directors since their appointment in January 2006, except for Mr. Perlysky which became an independent director in February 2009.
The following table summarizes the compensation paid to our non-employee directors for the year ended October 31, 2014.2015. Compensation paid to Elizabeth Plaza for the year ended October 31, 20142015 is set forth abovebelow in the Summary Compensation Table.
| Name | Fees Earned or Paid in Cash(1) | Option Awards (2)(3) | Total | |||||||||
| Kirk Michel | $ | 40,000 | $ | 10,528 | $ | 50,528 | ||||||
| Dov Perlysky | $ | 40,000 | $ | 10,528 | $ | 50,528 | ||||||
| Howard Spindel | $ | 40,000 | $ | 10,528 | $ | 50,528 | ||||||
| Irving Wiesen | $ | 40,000 | $ | 10,528 | $ | 50,528 | ||||||
| Name | Fees Earned or Paid in Cash(1) | Option Awards (2)(3) | Total | |||||||||
| Kirk Michel | $ | 34,833 | $ | 9,137 | $ | 43,970 | ||||||
| Dov Perlysky | $ | 34,333 | $ | 9,137 | $ | 43,470 | ||||||
| Howard Spindel | $ | 34,833 | $ | 9.137 | $ | 43,970 | ||||||
| Irving Wiesen | $ | 34,833 | $ | 9,137 | $ | 43,970 | ||||||
________________
| (1) | All amounts were earned and paid during fiscal |
| (2) | Amounts shown do not reflect compensation actually received by the directors. Instead, the amounts shown are the compensation costs recognized by us in fiscal year |
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| (3) | The options grants have a term of five years from the grant date and an exercise price equal to the fair market value on the date of grant. The options are exercisable as to 50% of the shares six months from the date of grant and as to the remaining 50% 18 months from the date of grant. |
As of October 31, 2014,2015, each of our non-employee directors held the following number of options to purchase shares of common stock:
| Messrs. Perlysky, Spindel, and Wiesen | Kirk Michel | ||||||||||||||||
| Grant Date | Options | Exercise Price | Grant Date | Options | Exercise Price | ||||||||||||
| 1/03/2011 | 10,000 | $ | 0.26 | 1/03/2012 | 10,000 | $ | 0.70 | ||||||||||
| 1/03/2012 | 10,000 | $ | 0.70 | 1/02/2013 | 10,000 | $ | 0.75 | ||||||||||
| 1/02/2013 | 10,000 | $ | 0.75 | 1/10/2014 | 20,000 | $ | 2.05 | ||||||||||
| 1/10/2014 | 20,000 | $ | 2.05 | 1/10/2015 | 20,000 | $ | 1.28 | ||||||||||
| 1/10/2015 | 20,000 | $ | 1.28 | ||||||||||||||
| Messrs. Perlysky, Spindel, and Wiesen | Kirk Michel | |||||||||||
| Grant Date | Options | Exercise Price | Grant Date | Options | Exercise Price | |||||||
| 1/04/2010 | 10,000 | $ | 0.34 | 1/03/2012 | 10,000 | $ | 0.70 | |||||
| 1/03/2011 | 10,000 | $ | 0.26 | 1/02/2013 | 10,000 | $ | 0.75 | |||||
| 1/03/2012 | 10,000 | $ | 0.70 | 1/10/2014 | 20,000 | $ | 2.05 | |||||
| 1/02/2013 | 10,000 | $ | 0.75 | |||||||||
| 1/10/2014 | 20,000 | $ | 2.05 | |||||||||
Board Meetings; Annual Meeting Attendance; Independence
The Board oversees our business and affairs and monitors the performance of management. The Board met regularly during the fiscal year ended October 31, 2014 (“2015 ("fiscal 2014”2015") and continues to meet regularly to review matters affecting our Company and to act on matters requiring Board approval. The Board also holds special meetings whenever circumstances require and may act by unanimous written consent. During fiscal 2014,2015, the Board of Directors held fivesix meetings, and took threetwo actions by written consent. During fiscal 2014, 2015, all directors attended at least 75% of all Board and committee meetings held during this period. The Board of Directors encourages, but does not require, its directors to attend the Company’sCompany's annual meeting. Two directors, Ms. E. Plaza and Mr. Perlysky, attended the 20142015 Annual Meeting of Stockholders.
The Board has determined that the following directors are independent pursuant to Nasdaq Rule 5605 (“("Nasdaq Rules”Rules") (even though the Company’sCompany's securities are not traded on the Nasdaq market): Kirk Michel, Dov Perlysky, Howard Spindel and Irving Wiesen.
Code of Ethics
We have adopted a Code of Ethics that applies to all our senior management, including our principal executive officer, principal financial officer and principal accounting officer, and directors. We intend to post amendments to or waivers from our Code of Ethics (to the extent applicable to our Principal Executive Officer, Principal Financial Officer, Principal Accounting Officer or controller, or persons performing similar functions) on our website. Our website is not part of this proxy statement.
Board Leadership Structure
The Board of Directors has no policy regarding the need to separate or combine the offices of Chairman of the Board and Principal Executive Officer and instead the Board of Directors remains free to make this determination from time to time in a manner that seems most appropriate for the Company. Company. Currently, the positions of Chairman and Chief Executive Officer are separate at Pharma-Bio Serv, Inc. Elizabeth Plaza serves as our Chairman and Victor Sanchez serves as our President and Chief Executive Officer. At this time, the Company believes this segregation allows the Board of Directors to effectively provide guidance to and oversight of its management. Also, this structure allows Ms. Plaza the opportunity to focus on the Company's strategic expansion into new markets and mergers and acquisition activities.
Currently, the Company has not designated a lead independent director and executive sessions of the Board of Directors are presided over by the Chairman of the Board Committee having authority over the subject matter discussed at the executive session, as appropriate. We believe this leadership structure is appropriate based on the Company’sCompany's size and characteristics and its commitment to a strong, independent Board of Directors, exemplified by four out of five of its directors qualifying as an independent director.
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Board Oversight of Enterprise Risk
The Board of Directors is actively involved in the oversight and management of risks that could affect the Company. This oversight and management is conducted primarily through the committees of the Board of Directors identified below but the full Board of Directors has retained responsibility for general oversight of risks. The Audit Committee is primarily responsible for overseeing the risk management function, specifically with respect to management’smanagement's assessment of risk exposures (including risks related to liquidity, credit, operations and regulatory compliance, among others), and the processes in place to monitor and control such exposures. The other committees of the Board of Directors consider the risks within their areas of responsibility. The Board of Directors satisfies their oversight responsibility through full reports by each committee chair regarding the committee’scommittee's considerations and actions, as well as through regular reports directly from officers responsible for oversight of particular risks within the Company.
Committees
The standing committees of the Board of Directors are the Audit Committee, the Compensation Committee, the Mergers and Acquisition Committee, and the Nominating Committee.
Audit Committee
The members of the Audit Committee are Howard Spindel, Chairman, Kirk Michel and Irving Wiesen, all of whom are independent directors as determined by the Nasdaq Rules. The responsibilities and duties of the Audit Committee consist of but are not limited to: (1) overseeing the financial reporting process; (2) meeting with our external auditors regarding audit results; (3) engaging and ensuring independence of our outside audit firm and (4) reviewing the effectiveness of the Company’sCompany's internal controls. The Audit Committee met four times during fiscal 2014.2015.
Our Board has determined that Mr. Spindel qualifies as an “Audit"Audit Committee financial expert”expert" within the meaning of applicable regulations of the SEC, promulgated pursuant to the Sarbanes-Oxley Act of 2002. Our Board of Directors has adopted a written charter for the Audit Committee which the Audit Committee reviews and reassesses for adequacy on an annual basis. A copy of the Audit Committee’sCommittee's charter is located on our website at www.pharmabioserv.com.
Compensation Committee
The members of the Compensation Committee are Kirk Michel, Chairman, Howard Spindel and Irving Wiesen, all of whom are independent directors as determined by the Nasdaq Rules. The responsibilities and duties of the Compensation Committee consist of, but are not limited to: (1) approving salaries and incentive compensation of executive officers, as well as the compensation of our Board members; (2) reviewing compensation plans, policies and benefit programs for employees, generally and (3) administering the employee stock option and benefit plans, when designed by the Board. While performing its duties, the Compensation Committee receives substantial input from the Principal Executive Officer regarding the appropriate level and type of compensation for our executives, excluding the compensation paid to the Principal Executive Officer. The Compensation Committee has determined that no risks exist rising from the Company’sCompany's compensation policies and practices for its employees that are reasonably likely to have a material adverse effect on the Company. The Compensation Committee did not retain a compensation consultant to review our policies and procedures with respect to executive compensation for fiscal 2014.2015. The Compensation Committee met one four timestime, and took two actions by written consent during fiscal 2014.2015. A copy of the Compensation Committee’sCommittee's charter is located on our website at www.pharmabioserv.com.
Mergers and Acquisitions Committee
The members of the Mergers and Acquisitions Committee are Dov Perlysky, Kirk Michel and Irving Wiesen. Messrs. Michel, Perlysky and Wiesen are independent directors as determined by the Nasdaq Rules. The responsibilities and duties of the Mergers and Acquisitions Committee consist of (1) reviewing and providing guidance to management and the Board with respect to business development activities including acquisitions, investment and divestiture strategies, (2) assisting management in the assessment of potential transactions, and (3) advising management and the Board in the selection and use of financial, legal and other advisors. The Mergers and Acquisition Committee met threefour times during fiscal 2014.
2015.
2015.
Nominating Committee
The members of the Nominating Committee are Dov Perlysky, Elizabeth Plaza and Irving Wiesen. We have not adopted a written charter for this committee at the present time. If the Nominating Committee identifies a need to replace a current member of the Board, to fill a vacancy on the Board, or to expand the size of the Board, the Nominating Committee considers candidates from a variety of sources. The process followed by the Nominating Committee to identify and evaluate candidates include (a) meetings to evaluate biographical information and background material relating to candidates, (b) requiring candidates to complete questionnaires to elicit information of the type required to be disclosed by us in reports filed with the SEC, (c) conducting background investigations by qualified independent organizations experienced in conducing criminal and civil investigatory reviews, (d) interviews of selected candidates by members of the Board and (e) such other personal and financial reviews and analyses as the Nominating Committee may deem appropriate in connection with the consideration of candidates. While the Nominating Committee does not have a formal policy on diversity, when considering the selection of director nominees, the Nominating Committee considers individuals with diverse backgrounds, viewpoints, accomplishments, cultural background and professional expertise, among other factors.
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Recommendations by the Nominating Committee of candidates for inclusion in the Board slate of director nominees are based upon criteria such as business experience and skills, independence as defined by the Nasdaq listing requirements (even though the Company’sCompany's securities are not traded on the Nasdaq market) or other independence standard deemed appropriate by the Nominating Committee, distinction in their activities, integrity, the ability to commit sufficient time and attention to the Board’sBoard's activities and the absence of potential conflicts with the Company’sCompany's interests. The Nominating Committee also considers any other relevant factors that it may from time to time deem appropriate, including the current composition of the Board, the balance of management and independent directors, the need for Audit Committee expertise and the evaluation of all prospective nominees. The Nominating Committee considers candidates for Board membership, including those suggested by stockholders applying the same criteria to all candidates. We intend to adopt a stockholder nomination policy in the near future. The Nominating Committee mettook one timeaction by written consent during fiscal 2014.2015.
Communications with our Board of Directors
Any stockholder who wishes to send a communication to our Board of Directors should address the communication either to the Board of Directors or to the individual director c/o Mr. Pedro J. Lasanta, Chief Financial Officer, Vice President –- Finance and Administration and Secretary, c/o Pharma-Bio Serv, Inc., the Pharma-Bio Serv Building, #6 Road 696, Dorado, Puerto Rico, 00646. Mr. Lasanta will forward the communication either to all of the directors, if the communication is addressed to the Board, or to the individual director, if the communication is directed to a director.
Nominees for Director
Any stockholder who wants to nominate a candidate for election to the Board must deliver timely notice to our secretary at our principal executive offices. In order to be timely, the notice must be delivered as follows:
| ● | in the case of an annual meeting, not less than 120 calendar days prior to the anniversary date of the Company's release of the proxy statement to shareholders in connection with the immediately preceding annual meeting of stockholders, although if we did not hold an annual meeting or the annual meeting is called for a date that is not within 30 days of the anniversary date of the prior |
| ● | in the case of a special meeting of stockholders called for the purpose of electing directors, the notice must be received a reasonable time before we begin to print and mail our proxy materials. |
The stockholder’sstockholder's notice to the secretary must set forth:
| ● | as to each person whom the stockholder proposes to nominate for election as a director (a) his or her name, age, business address and residence address, (b) his or her principal occupation and employment, (c) the number of shares of our common stock are owned beneficially or of record by him or her and (d) any other information relating to the nominee that would be required to be disclosed in a proxy statement or other filings required to be made in connection with solicitations of proxies for election of directors pursuant to Section 14 of the Securities Exchange Act of 1934, as amended (the |
| ● | as to the stockholder giving the notice (a) his or her name and record address, (b) the number of shares of common stock of the corporation which are owned beneficially or of record by him, (c) a description of all arrangements or understandings between the stockholder and each proposed nominee and any other person or persons (including their names) pursuant to which the nomination(s) are to be made by the stockholder, (d) a representation by him or her that he or she is a holder of record of our stock entitled to vote at such meeting and that he intends to appear in person or by proxy at the meeting to nominate the person or persons named in this notice and (e) any other information relating to the stockholder that would be required to be disclosed in a proxy statement or other filings required to be made in connection with solicitations of proxies for election of directors pursuant to Section 14 of the Exchange Act and the rules and regulations of the SEC thereunder. |
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The notice delivered by a stockholder must be accompanied by a written consent of each proposed nominee to being named as a nominee and to serve as a director if elected. The stockholder must be a stockholder of record on the date on which he gives the notice described above and on the record date for the determination of stockholders entitled to vote at the meeting.
Any person who desires to nominate a candidate for director at our 20162017 Annual Meeting should provide the information required not later than December 3, 2015.14, 2016.
We are asking our stockholders to ratify the Audit Committee’sCommittee's selection of Horwath Velez & Co. PSC (“Horwath”("Horwath") as our independent certified public accountants for the year ending October 31, 2015.2016. If the stockholders do not ratify the appointment of Horwath, the selection of our independent certified public accountants may be reconsidered by our Audit Committee.
We engaged Horwath as our independent public accountants on September 25, 2006. Horwath audited the Company’sCompany's consolidated financial statements for the fiscal years ended October 31, 2015 and 2014, and 2013.which are included in our Annual Report for the year ended October 31, 2015. Representatives of Horwath are expected to be present at the annual meeting and will have the opportunity to make a statement if they desire to do so. It is also expected that they will be available to respond to appropriate questions.
Principal Accountant Fees and Services
We were billed by Horwath Velez & Co. PSC ("Horwath") in 20142015 and 20132014 as follows:
| Description of services: | Fiscal 2014 | Fiscal 2013 | Fiscal 2015 | Fiscal 2014 | ||||||||||||
| Audit | $ | 49,395 | $ | 47,600 | $ | 52,250 | $ | 49,395 | ||||||||
| Audit-Related | 27,825 | 27,825 | 27,825 | 27,825 | ||||||||||||
| Tax and other services | 22,601 | 19,232 | 20,415 | 22,601 | ||||||||||||
| Total Fees | $ | 99,821 | $ | 94,657 | $ | 100,490 | $ | 99,821 | ||||||||
Audit fees above are professional services associated with the integrated audit of our consolidated financial statements. Audit-Related fees are primarily attributable to services rendered in connection to reviews of our quarterly condensed financial statements. Tax and other services are mainly attributable to retirement plan compliance audit and international tax compliance services.
Policy on Audit Committee Pre-Approval of Audit and Permissible Non-Audit Services of Independent Auditors
The Audit Committee’sCommittee's policy is to pre-approve all audit and permissible non-audit services provided by the independent public accountants. These services may include audit services, audit-related services, tax services and other services. Pre-approval is generally provided for up to one year and any pre-approval is detailed as to the particular service or category of services and is generally subject to a specific budget. Horwath and management are required to periodically report to the Audit Committee regarding the extent of services provided by the independent public accountants in accordance with this pre-approval, and the fees for the services performed to date. The Audit Committee may also pre-approve particular services on a case by case basis. The Audit Committee approved one hundred percent (100%) of all services provided by Horwath during fiscal 20142015 and 2013.2014.
The Audit Committee has considered the nature and amount of the fees billed by Horwath, and believes that the provision of the services for activities unrelated to the audit is compatible with maintaining Horwath’sHorwath's independence.
Vote Required and Recommendation
The proposal to approve the selection of Horwath Velez & Co. PSC as our independent accountant for the fiscal year ending October 31, 20152016 requires the affirmative vote of a majority of the votes cast.
The Board of Directors recommends a vote “FOR”"FOR" the proposal.
REPORT OF THE AUDIT COMMITTEE
The Audit Committee reviews the Company’sCompany's financial reporting process on behalf of the Board. Management has the primary responsibility for establishing and maintaining adequate internal control over financial reporting for preparing the financial statements and for the report process. The Audit Committee members do not serve as professional accountants or auditors, and their functions are not intended to duplicate or to certify the activities of management or the independent public accounting firm. We have engaged Horwath Velez & Co. (PSC) ("Horwath") as our independent public accountants to report on the conformity of the Company’sCompany's financial statements to accounting principles generally accepted in the United States. In this context, the Audit Committee hereby reports as follows:
| 1) | The Audit Committee has reviewed and discussed the audited financial statements with management of the Company. |
| 2) | The Audit Committee has discussed with Horwath the matters required to be discussed under Public Company Accounting Oversight Board ("PCAOB") Auditing Standards No. 16, Communications with Audit Committees. |
| 3) | The Audit Committee has also received the written disclosures and the letter from Horwath required by applicable requirements of the PCAOB regarding the independent accountant's communications with the Audit Committee concerning independence and the Audit Committee has discussed the independence of Horwath with that firm. |
| 4) | Based on the review and discussion referred to in paragraphs (1) through (3) above, the Audit Committee recommended to the Board and the Board approved the inclusion of the audited financial statements in the Company's Annual Report on Form 10-K for the fiscal year ended October 31, 2015, for filing with the SEC. |
The foregoing has been furnished by the Audit Committee:
Howard Spindel, Chairman
Kirk Michel
Irwin Wiesen
This “Audit"Audit Committee Report”Report" is not “Soliciting"Soliciting Material,”" is not deemed filed with the SEC and it not to be incorporated by reference in any filing of the Company under the Securities Act of 1933, as amended or the Securities Exchange Act of 1934, whether made before or after the date hereof and irrespective of any general incorporation language in any such filing.
MANAGEMENT
Executive Officers
The following table sets forth certain information with respect to our executive officers.
| Name | Age | Position | ||||
| Victor Sanchez | Chief Executive Officer, President and President of European Operations | |||||
| Pedro J. Lasanta | Chief Financial Officer, Vice President - Finance and Administration and Secretary | |||||
Victor Sanchez has served as our Chief Executive Officer and President since January 1, 2015 and as the President of the European Operations of the Company since January 2011. Prior to joining the Company, he served as Operations Manager in the LOCM and OSD divisions of Merck Sharp & Dohme (“MSD”("MSD"), a pharmaceutical company, in Madrid, Spain from April 2010 to January 2011 and as Operations Manager of the LOCM division of Schering-Plough S.A., a pharmaceutical company, in Madrid, Spain, from September 2004 to April 2010. He served as Quality Control Validations Manager for Schering-Plough Products, LLC, a pharmaceutical company (“Schering-Plough”("Schering-Plough"), in Puerto Rico from December 2000 to August 2004 and as Quality Control Laboratory Supervisor of Schering-Plough from April 1996 to December 2000. Mr. Sanchez holds a Bachelor of Science in Chemistry, summa cum laude, and a M.B.A. in Industrial Management, cum laude, from the Interamerican University of Puerto Rico. He holds a Post Graduate Diploma in Pharmaceutical Validation Technology from the Dublin Institute of Technology, Ireland. Mr. Sanchez is a chemist licensed chemist by the Puerto Rico State Department and a member of the American Chemical Society, the Parenteral Drug Association, the Regulatory Affairs Professional Society, and the International Society for Pharmaceutical Engineers.
Pedro J. Lasanta has served as our Chief Financial Officer and Vice President - Finance and Administration since November 2007, and our Secretary since December 1, 2014. From 2006 until October 2007, Mr. Lasanta was in private practice as an accountant, tax and business counselor. From 1999 until 2006, Mr. Lasanta was the Chief Financial Officer for Pearle Vision Center PR, Inc. In the past, Mr. Lasanta was also an audit manager for Ernst & Young, formerly Arthur Young & Company. He is a cum laude graduate in business administration (accounting) from the University of Puerto Rico. Mr. Lasanta is a Certified Public Accountant. In 2012, he was awarded the Puerto Rico Manufacturers Association (North Region) Service Manager of the Year. Mr. Lasanta has served as a Member of the Puerto Rico District Export Council for the U.S. Department of Commerce since January 2014.
EXECUTIVE COMPENSATION
Summary Compensation Table
The following table provides the compensation paid to our principal executive officer and other executive officers whose total compensation exceeded $100,000 for the fiscal years ended October 31, 20142015 and 20132014 (the "Named Executive Officers").
Name and Principal Position | Fiscal Year | Salary | Bonus | Option Awards ($)(3) | All Other Compensation | Total | ||||||||||||||||
| Elizabeth Plaza, | 2015 | $ | - | $ | - | $ | - | $ | 522,936 | (4) | $ | 522,936 | ||||||||||
| Chairman and Former Principal Executive Officer(1) | 2014 | - | - | - | 550,754 | (4) | 550,754 | |||||||||||||||
| Victor Sanchez | 2015 | $ | 194,256 | $ | 50,000 | (5) | $ | 18,012 | $ | 11,917 | (6) | $ | 274,185 | |||||||||
President and Chief Executive Officer(2) | ||||||||||||||||||||||
| Pedro Lasanta, | 2015 | $ | 160,600 | $ | 40,000 | (5) | $ | 2,689 | - | $ | 203,289 | |||||||||||
| Chief Financial Officer, Vice President -Finance and Administration and Secretary | 2014 | 158,407 | - | 10,879 | - | 169,286 | ||||||||||||||||
________________
| (1) | Elizabeth Plaza served as the Principal Executive Officer of the Company from January 1, 2014 to December 31, 2014. Ms. |
| (2) | Victor Sanchez was appointed President and Chief Executive Officer |
| (3) | Amounts shown do not reflect compensation received by the executive officers. Instead, the amounts shown are the compensation costs recognized by us in fiscal year |
| (4) |
| Represents consulting fees and company lease payments for the vehicle under Elizabeth |
Represents bonus for services in fiscal 2015, which were paid in December 2015.
Represents health insurance plan expenses incurred pursuant to Mr. Sanchez's employment agreement.
The following table summarizes information regarding equity-based awards held by our Named Executive Officers as of October 31, 2014.2015.
| Option Awards | Stock Awards | |||||||||||||||||||||||||||||||
| Name | Number of Securities Underlying Unexercised Options Exercisable | Number of Securities Underlying Unexercised Options Unexercisable | Option Exercise Price | Option Expiration Date | Number of Shares or Units of Stock that have not Vested | Market Value of Shares or Units of Stock that have not Vested | Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights that have not Vested | Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights that have not Vested | ||||||||||||||||||||||||
| Elizabeth Plaza | - | - | - | - | - | - | - | - | ||||||||||||||||||||||||
| Victor Sanchez | 100,000 | (1) | - | $ | 0.72 | Jan. 30, 2017 | 16,675 | (2) | $ | 15,508 | (3) | - | - | |||||||||||||||||||
| Pedro Lasanta | 200,000 | (4) | - | $ | 0.72 | Jan. 30, 2017 | - | - | - | - | ||||||||||||||||||||||
| Name | Number of Securities Underlying Unexercised Options Exercisable | Number of Securities Underlying Unexercised Options Unexercisable | Option Exercise Price | Option Expiration Date | ||||||
| Elizabeth Plaza | - | - | - | - | ||||||
| Nélida Plaza(1)(2) | 133,400 | 66,600 | $ | 0.7200 | Jan. 30, 2017 | |||||
| Pedro Lasanta(1) | 133,400 | 66,600 | $ | 0.7200 | Jan. 30, 2017 | |||||
| (1) | Represents options to purchase |
| (2) | Represents restricted stock units that vest as follows: 8,325 shares on January 15, 2016 and 8,350 shares on January 15, 2017. |
| (3) | The market value was determined using the $0.93 closing price on October 30, 2015, the last trading day of the year ended October 31, 2015. |
| (4) | Represents options to purchase 200,000 shares of common stock which were granted on January 30, 2012. These options vested in three annual installments beginning on January 30, 2013. |
Employment Agreements
Elizabeth Plaza –- Consulting Agreement
On December 31, 2013, the Company entered into a Consulting Agreement with Strategic Consultants International, LLC (the “Consultant”"Consultant") and Ms. E. Plaza, effective as of January 1, 2014. On January 1, 2015, the consulting agreement was amended to extend the term of the Consulting Agreement for an additional year to December 31, 2015. On December 30, 2015, the consulting agreement was amended to extend the term of the consulting agreement for an additional year to December 31, 2016 and to amend the monthly retainer to $31,500 effective January 1, 2016. Pursuant to the consulting agreement, the Consultant will consult with the Board regarding the Company’sCompany's strategic initiatives, company services, management, operations and other matters as may be requested from time to time by the Board. Pursuant to the consulting agreement, the Consultant will receive a monthly fee of $42,000 during the termthrough December 31, 2015 and a monthly fee of the consulting agreement.$31,500 from January 1, 2016 through December 31, 2016. Additionally, Ms. E. Plaza will receive a company automobile and such insurance as she was provided by the Company during her last year of employment with the Company. The consulting agreement also included standard provisions relating to non-competition, confidentiality, and nondisparagement.
Victor Sanchez
On January 1, 2015, the Company entered into an Employment Agreement with Victor Sanchez, the President, Chief Executive Officer and President of Europe Operations of the Company (the “Employment Agreement”"Employment Agreement"). Pursuant to the Employment Agreement, Mr. Sanchez is entitled to receive an annual base salary of $220,000 and such discretionary bonus, stock options and other equity-based incentives as determined by the Compensation Committee of the Company. Also, Mr. Sanchez is entitled to receive benefits provided to all other executive officers of the Company.
Also, pursuant to the Employment Agreement, if the Company terminates the Employment Agreement and Mr. Sanchez’sSanchez's employment other than for death, disability or cause, the Company shall (1) pay to Mr. Sanchez within 30 days after the date of termination (a) a lump-sum severance payment in an amount equivalent to one (1) year of salary at the time of the termination, less legal withholdings, or the severance established by PR labor law No. 80 of May 30, 1976, known as the “Wrongful"Wrongful Discharge Act” (“Act" ("Ley de Despido Injustificado”Injustificado"), whichever amount is higher; (b) any bonuses that he may have earned up to the date of his termination, and (c) the value of any unused accrued vacation days, (2) provide executive one (1) year health coverage for the executive and dependents, and (3) provide that any restricted stock units, options or other similar granted awards held by him will become vested and exercisable for a threemonth period following the termination. Also, pursuant to the Employment Agreement, in the event of a change of control of the Company in connection with a sale, merger or acquisition of the Company or the Company ceases to be a public company, and is no longer subject to the reporting obligations of the Securities Exchange Act of 1934, as amended, any restricted stock units, options or other similar granted awards held by Mr. Sanchez will become vested and exercisable immediately prior to such event. If the Employment Agreement is terminated for death, disability or cause, no additional compensation will be payable subsequent to the date of such termination. The Employment Agreement also includes standard provisions relating to non-competition, non-solicitation and confidentiality.
Pedro Lasanta
On November 5, 2007, we entered into an employment agreement with Pedro Lasanta, our chief financial officer, pursuant to which we pay Mr. Lasanta an annual salary of $100,000 plus a monthly car allowance of $500. The agreement has a one-year term, which we may extend subject to the approval of the president and chief executive officer and the Audit Committee. Mr. Lasanta’s employment agreement has a non-competition provision pursuant to which he agrees that during the term of the agreement and for one year thereafter, Mr. Lasanta will not, directly or indirectly, engage in a competing business or solicit any customer or seek to persuade any customer to reduce the amount of business it does with us or seek to persuade any employee to leave our employment.
On December 17, 2008, we entered into an amendment to the employment agreement with Pedro Lasanta pursuant to which the term of the contract was extended indefinitely. The amended employment agreement provides that we will pay Mr. Lasanta an annual salary of $110,000 and an annual bonus in cash or Company stock options to be granted based on performance metrics to be established. Pursuant to the amended employment agreement, we will grant Mr. Lasanta options to purchase 30,000 shares of Company stock having an exercise price equal to fair market value on the date of grant and vesting in three equal annual installments beginning one year from November 1, 2008. In addition, upon termination of Mr. Lasanta’s employment for reasons other than those set forth in his amended employment agreement, Mr. Lasanta will receive a lump-sum severance payment in an amount equivalent to six months of his salary at the time of the termination, less legal withholdings, or the severance established by PR labor law No. 80 of May 30, 1976 known as the “Wrongful Discharge Act” (“Ley de Despido Injustificado”), whichever amount is higher. All other terms and conditions of Mr. Lasanta’s employment agreement remain the same.
On March 11, 2009, upon the approval of the Company’s Compensation Committee, the Company entered into an Amendment to Employment Agreement with Pedro J. Lasanta to reduce Mr. Lasanta’s current annual base salary from $110,000 to $106,000 and to eliminate Mr. Lasanta’s automobile allowance effective March 1, 2009.
Effective January 1, 2010, the Company amended the Employment Agreement of Mr. Lasanta, dated November 5, 2007, to restore Mr. Lasanta's annual base salary to $110,000. All other terms and conditions of Mr. Lasanta's employment agreement, as amended, remain the same.
On January 31, 2012, the Company amended the Employment Agreement of Mr. Lasanta, dated November 5, 2007, to increase Mr. Lasanta's annual base salary from $110,000 to $125,000. All other terms and conditions of Mr. Lasanta's employment agreement, as amended, remain the same.
On December 31, 2012, the Company amended the Employment Agreement of Mr. Lasanta, dated November 5, 2007, to increase Mr. Lasanta's annual base salary from $125,000 to $150,000 as of January 1, 2013. All other terms and conditions of Mr. Lasanta's employment agreement, as amended, remain the same.
On February 17, 2014, the Company amended the Employment Agreement of Pedro Lasanta, dated November 5, 2007, to increase Mr. Lasanta’s salary to $160,000, effective January 1, 2014 (the "Lasanta Amendment").
Also, pursuant to the Lasanta Amendment, if the Company terminates the employment agreement of Mr. Lasanta other than for death, disability or cause, the Company shall (1) pay to the executive within 30 days after the date of termination (a) a lump-sum severance payment in an amount equivalent to one (1) year of salary at the time of the termination, less legal withholdings, or the severance established by PR labor law No. 80 of May 30, 1976, known as the “Wrongful Discharge Act” (“Ley de Despido Injustificado”), whichever amount is higher; (b) any bonuses that the executive may have earned up to the date of herhis termination, and (c) the value of any unused accrued vacation days, (2) provide executive one (1) year health coverage for the executive and dependents, and (3) provide that any restricted stock units, options or other similar granted awards held by the executive will become vested and exercisable for a threemonth period following the termination. Also, pursuant to the Lasanta Amendment, in the event of a change of control of the Company in connection with a sale, merger or acquisition of the Company or the Company ceases to be a public company, and is no longer subject to the reporting obligations of the Securities Exchange Act of 1934, as amended, any restricted stock units, options or other similar granted awards held by Mr. Lasanta will become vested and exercisable immediately prior to such event.
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PROPOSAL 3: NON-BINDING ADVISORY VOTE ON SAY ON PAY
Background of the Proposal
The Dodd−Frank Act requires all public companies to hold a separate non−binding advisory shareholder vote to approve the compensation of executive officers as described in the executive compensation tables and any related information in each such company's proxy statement (commonly known as a "Say on Pay" proposal). Pursuant to Section 14A of the Securities Exchange Act of 1934, as amended, we are holding a separate non-binding advisory vote on Say on Pay at the Annual Meeting. The Company's practice, which was approved by its stockholders at the 2013 Annual Meeting, is to conduct this non-binding vote on a three year basis.
Executive Compensation
The Board of Directors believes that our executive compensation programs are designed to secure and retain the services of high quality executives and to provide compensation to our executives that are commensurate and aligned with our performance and advances both short and long-term interest of ours and our shareholders. We seek to achieve these objectives through two principal compensation programs: a base salary and long-term equity incentives, in the form of grants of stock options and restricted stock units. Base salaries are designed primarily to attract and retain talented executives. Grants of stock options and restricted stock units are designed to provide a strong incentive for achieving long-term results by aligning interests of our executives with those of our stockholders, while at the same time encouraging our executives to remain with us. The Board of Directors believes that our compensation program for our executive officers is appropriately based upon our performance and the individual performance and level of responsibility of the executive officer.
This Say on Pay Proposal is set forth in the following resolution:
RESOLVED, that the stockholders of Pharma-Bio Serv, Inc. approve, on an advisory basis, the compensation of its named executive officers, as disclosed in the Pharma-Bio Serv, Inc.'s Proxy Statement for the 2016 Annual Meeting of Shareholders, pursuant to the compensation disclosure rules of the Securities and Exchange Commission, including the compensation tables, and any related information found in the proxy statement of Pharma-Bio Serv, Inc.
Because your vote on this proposal is advisory, it will not be binding on the Board of Directors, the Compensation Committee or the Company. However, the Compensation Committee will take into account the outcome of the vote when considering future executive compensation arrangements.
Vote Required and Recommendation
The advisory vote on the Say on Pay Proposal requires the affirmative vote of a majority of the votes cast.
The Board of Directors recommends a vote "FOR" the Say on Pay Proposal.
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PROPOSAL 4 – SHAREHOLDER PROPOSAL REQUESTING THAT THE
BOARD OF DIRECTORS DECLARE A DIVIDEND PAYMENT POLICY
Roberto Rodriguez Velez and Chamir Highley Melendez, the joint beneficial owners as of July 2015 of 603,000 shares of common stock of the Company as reported to the Company by them, have jointly submitted the following shareholder proposal. We are not responsible for the content of the shareholder proposal and the proponent's supporting statement, which are presented below as they were submitted to us.
Shareholder Resolution
That the Board of Directors declare a dividend payment policy.
Supporting Statement
The well-respected Wharton economist Jeremy Siegel explained that paying dividends is the old-fashioned, time-tested way companies show investors their earnings are real and their bottom line is strong. More recently companies without a dividend history are generally received favorably when they declare new dividends. A dividend is a strong signal to the public of a vibrant and financially sound organization. A dividend rewards an investor for continuing to be a shareholder in flat or declining markets. It also creates a precedent of rewarding shareholders, and sets an expectation of future dividend growth. At this point in time and after more thannine (9) years of public trading in PBSV common stock, PBSV is a more mature company with significant cash reserves and therefore, the time is right to declare a quarterly dividend payment policy. The Stockholder urges your support for this issue.
Vote Required and Recommendation
Proposal 4 – the Shareholder Proposal requires the affirmative vote of a majority of the votes cast.
The Company's Board of Directors recommends a vote "AGAINST" Proposal 4 – the Shareholder Proposal for the reasons set forth below in the "Company's Opposition Statement to the Shareholder Proposal."
COMPANY'S OPPOSITION STATEMENT TO THE SHAREHOLDER PROPOSAL
The Company's Board of Directors recommends a vote against Proposal 4 – the Shareholder Proposal because the shareholder proposal would require action that, under state law, falls within the discretion of the Company's Board of Directors. At present, the Board believes it is in the best interest of the Company and its stockholders to retain our earnings to finance the growth of the Company both organically and through potential acquisitions or to acquire stock in the open market at favorable prices if the opportunity presents itself. The Board does not wish to have its discretion to make decisions on behalf of the Company and its stockholders constrained by a dividend policy that may have a detrimental effect.
For the foregoing reasons, the Board of Directors recommends that you vote "AGAINST" Proposal 4 – the Shareholder Proposal. Proxies solicited by the Board of Directors will be voted against Proposal 4 unless instructed otherwise.
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BENEFICIAL OWNERSHIP OF SECURITIES AND SECURITY OWNERSHIP OF MANAGEMENT
The following table provides information as to shares of common stock beneficially owned as of March 27, 201531, 2016 by:
| ● | each director; |
| ● | each officer named in the summary compensation table |
| ● | each person owning of record or known by us, based on information provided to us by the persons named below, to own beneficially at least 5% of our common stock; and |
| ● | all directors and |
As of March 27, 2015,31, 2016, the Company had 23,083,60023,017,570 shares of common stock outstanding. As used herein, the term beneficial ownership with respect to a security is defined by Rule 13d-3 under the Securities Exchange Act of 1934 as consisting of sole or shared voting power (including the power to vote or direct the vote) and/or sole or shared investment power (including the power to dispose or direct the disposition of) with respect to the security through any contract, arrangement, understanding, relationship or otherwise, including a right to acquire such power(s) during the next 60 days. Unless otherwise noted, beneficial ownership consists of sole ownership, voting and investment rights and the address for each person is c/o Pharma-Bio Serv, Inc., the Pharma-Bio Serv Building, #6 Road 696, Dorado, Puerto Rico, 00646.
| Name | Shares of Common Stock Beneficially Owned at February 22, 2016 | Percentage | ||||||
| Directors and Executive Officers | ||||||||
| Elizabeth Plaza(1) | 9,169,518 | 39.8 | % | |||||
| Dov Perlysky(2) | 2,009,726 | 8.7 | % | |||||
| Kirk Michel(3) | 406,247 | 1.8 | % | |||||
| Howard Spindel(4) | 72,381 | * | ||||||
| Irving Wiesen(5) | 72,276 | * | ||||||
| Victor Sanchez(6) | 116,650 | * | ||||||
| Pedro Lasanta(7) | 222,146 | * | ||||||
| All Directors and Executive Officers as a group | ||||||||
(seven persons)(8) | 12,068,944 | 51.3 | % | |||||
| 5% or Greater Stockholders | ||||||||
| Venturetek, L.P.(9) | 3,132,932 | 13.6 | % | |||||
| Ramon Luis Dominguez Thomas (10) | 2,060,060 | 8.9 | % | |||||
| Addison McKinley Levi III (11) | 2,050,059 | 8.9 | % | |||||
| Name | Shares of Common Stock Beneficially Owned at March 27, 2015 | Percentage | ||||||
| Directors and Executive Officers | ||||||||
| Elizabeth Plaza(1) | 9,169,518 | 39.7 | % | |||||
| Dov Perlysky(2) | 1,992,326 | 8.6 | % | |||||
| Kirk Michel(3) | 386,247 | 1.7 | % | |||||
| Howard Spindel(4) | 54,981 | * | ||||||
| Irving Wiesen(5) | 54,876 | * | ||||||
| Victor Sanchez(6) | 108,325 | * | ||||||
| Pedro Lasanta(7) | 222,146 | * | ||||||
| Nélida Plaza(8) | 87,500 | * | ||||||
| All Directors and Executive Officers as a group | ||||||||
(seven persons)(9) | 11,988,419 | 50.94 | % | |||||
| 5% or Greater Stockholders | ||||||||
| Venturetek, L.P.(10) | 3,132,932 | 13.6 | % | |||||
| Ramon Luis Dominguez Thomas (11) | 2,060,060 | 8.9 | % | |||||
| Addison McKinley Levi III (12) | 2,050,059 | 8.9 | % | |||||
________________
* Less than 1%.
| (1) | Includes 4,099,241 shares owned by Ms. Plaza directly and 5,070,277 shares subject to a voting proxy in favor of Ms. Plaza. In conjunction with certification as a minority controlled business, Ms. Plaza received irrevocable proxies |
| (2) | The shares of common stock beneficially owned by Mr. Perlysky include (i) |
| (3) | The shares of common stock beneficially owned by Mr. Michel consist of (i) 15,541 shares directly owned, (ii) |
| (4) | The shares of common stock owned by Mr. Spindel represent |
| (5) | The shares of common stock owned by Mr. Wiesen, represent |
| (6) | The shares of common stock owned by Mr. Sanchez represent |
| (7) | The shares of common stock owned by Mr. Lasanta, represent 22,146 shares directly owned, and 200,000 shares issuable upon exercise of options, which are vested as of February |
| (8) |
| Includes |
| This information was obtained from Amendment No. 4 to Schedule 13 D/A filed by Venturetek, L.P. ("Venturetek") on September 6, 2011. Does not include 1,565,058 shares underlying warrants, which warrants expired in January 2011, listed in the Schedule 13 D/A filed on January 5, 2011. Mr. David Selengut, the manager of TaurusMax LLC, which is the general partner of Venturetek has sole dispositive power and Elizabeth Plaza has sole voting power over these shares pursuant to a Voting Proxy. The mailing address for Venturetek, L.P. is 150 East 42nd Street, New York, NY 10017. |
| This information was obtained from a Schedule 13D filed by Ramon Luis Dominguez Thomas on March 27, 2014. The business address for this person is c/o San Juan Holdings, Inc., MCS Plaza, Suite #305, 255 Ponce de Leon Avenue, San Juan, PR, 00917. |
| This information was obtained from a Schedule 13D filed by Addison McKinley Levi III on March 27, 2014. The business address for this person is c/o San Juan Holdings, Inc., MCS Plaza, Suite #305, 255 Ponce de Leon Avenue, San Juan, PR, 00917. |
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SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act requires our executive officers and directors, and persons who own more than 10% of our common stock, to file reports regarding ownership of, and transactions in, our securities with the Securities and Exchange Commission and to provide us with copies of those filings. To the Company’sCompany's knowledge, based solely on a review of the copies of such reports furnished to the Company and written representations that no other reports were required, during the year ended October 31, 2014,2015, all such filing requirements applicable to the Company’sCompany's directors, executive officers and greater than 10% beneficial owners were complied with, except Messrs. Michel, Perlysky, Spindel and Wiesen eachMr. Sanchez's untimely filed a Form 4 to report one transaction.
In February 2007, we entered into an agreement for our main resource facilities in Dorado, Puerto Rico with Plaza Professional Center, Inc., a company controlled by Elizabeth Plaza, our Chairman of the Board. These facilities accommodate our testing laboratory, our customer-specialized training facilities, and our Puerto Rico consulting and headquarters offices. The agreement is for a five year term, with initial monthly installments of $18,750, which will increase by 5% annually. The agreement also requires the payment of utilities, property taxes, insurance and a portion of expenses incurred by the affiliate in connection with the maintenance of common areas. The agreement provided for a renewal option under the same terms, which became effective February 2012 for a period of five additional years. During the years ended October 31, 20142015 and October 31, 2013,2014, we paid approximately $313,000$328,000 and $298,000,$313,000, respectively, to Plaza Professional Center, Inc. in connection with the lease of these facilities.
Also, see Employment Agreements –- Elizabeth Plaza –- Consulting Agreement above for a description of the Consulting Agreement.
Nelida Plaza, Elizabeth Plaza's sister, served as the Company's Chief Operating Officer of the Company from January 1, 2014 to November 28, 2014 and Secretary of the Company from January 2006 to November 28, 2014. Also, Ms. N. Plaza served as the Company's Acting President and Chief Executive Officer from January 2013 until December 31, 2013, Vice President of Operations of Pharma-Bio Serv PR, Inc. from January 2004 until December 31, 2013, and the Company's President of Puerto Rico Operations from December 2009 until December 31, 2013. On December 31, 2009, Pharma-Bio Serv PR, Inc., a subsidiary of the Company ("Pharma-Bio PR"), entered into an Employment Agreement with Ms. N. Plaza, which replaced the Employment Agreement entered into by and between Ms. N. Plaza and the Company, dated January 25, 2006, as amended. On November 11, 2014, Company accepted the resignation of Ms. N. Plaza as Chief Operating Officer and Secretary of the Company, effective November 28, 2014, for personal reasons. Ms. Plaza also resigned from other positions she held with the Company's subsidiaries. On December 15, 2015, the Compensation Committee of the Board of Directors of the Company accelerated the vesting of options to purchase 66,600 shares of common stock of the Company at an exercise price of $0.72 per share previously granted to Ms. N. Plaza and, pursuant to the terms of Ms. Plaza's employment agreement, approved a bonus of $45,000 (representing 20% of Ms. Plaza's base salary) for the year ended October 31, 2014. For the year ended October 31, 2014, Ms. Plaza's total compensation pursuant to the employment agreement was $286,683 consisting of: $225,600 of salary, $45,000 of bonus, $10,879 representing the grant date value of options granted during 2014 and $5,204 representing lease payments. For the year ended October 31, 2015, Ms. Plaza's total compensation pursuant to the employment agreement was $41,658, which consisted solely of salary.
On November 28, 2014, Pharma-Bio PR entered into an Independent Contractor Agreement with Ms. N. Plaza pursuant to which Ms. N. Plaza provides independent services with project deliverables as requested by Pharm-Bio PR at a rate ranging from $90 to $125 per hour. During the year ended October 31, 2015, Ms. Plaza was compensated $203,355 pursuant to the Independent Contractor Agreement.
FINANCIAL STATEMENTS
A copy of our Form 10-K for the year ended October 31, 2014,2015, without exhibits, is being mailed with this proxy statement. Stockholders are referred to the report for financial and other information about us.
Additional copies of our Form 10-K for the year ended October 31, 20142015 may be obtained without charge by writing to Mr. Pedro J. Lasanta, Chief Financial Officer, Vice President –- Finance and Administration and Secretary, Pharma-Bio Serv, Inc., #6 Road 696, Dorado, Puerto Rico, 00646. Exhibits will be furnished upon request and upon payment of a handling charge of $.25 per page, which represents our reasonable cost on furnishing such exhibits. The SEC maintains a web site that contains reports, proxy and information statements and other information regarding registrants that file electronically with the SEC. The address of such site is http://www.sec.gov.
OTHER MATTERS
Other Matters to be Submitted
Our board of directors does not intend to present to the meeting any matters not referred to in the form of proxy. If any proposal not set forth in this proxy statement should be presented for action at the meeting, and is a matter which should come before the meeting, it is intended that the shares represented by proxies will be voted with respect to such matters in accordance with the judgment of the persons voting them.them._
Proxy Solicitation Costs
We will pay for preparing, printing and mailing this proxy statement. Proxies may be solicited on our behalf by our directors, officers or employees in person or via the internet, electronic transmission and facsimile transmission, but such persons will not receive any special compensation for such services. We will reimburse banks, brokers and other custodians, nominees and fiduciaries for their out-of-pocket costs of sending the proxy materials to our beneficial owners.
Deadline for Submission of Stockholder Proposals for the 20162017 Annual Meeting
Proposals of stockholders intended to be presented at the 20162017 Annual Meeting of Stockholders pursuant to SEC Rule 14a-8 must be received at our principal office not later than December 3, 201514, 2016 to be included in the proxy statement for that meeting.
In addition, in order for a stockholder proposal to be presented at our meeting without it being included in our proxy materials, notice of such proposal must be delivered to the Secretary of our Company at our principal offices no later than December 3, 2015.14, 2016. If notice of any stockholder proposal is received after December 3, 2015,14, 2016, then the notice will be considered untimely and we are not required to present such proposal at the 20162017 Annual Meeting, then the persons named in proxies solicited by the board of directors for the 20162017 Annual Meeting may exercise discretionary voting power with respect to such proposal.
A copy of the Annual Report has been mailed to every stockholder of record. The Annual Report is not considered proxy soliciting material.
April 13, 2016
